User Guide for Email Shield Service

I.         To View Spam Mail

II.        To Create White List or Black List

III.      Procedures for POP3 Email Client Settings – for Microsoft Outlook Express

A.       To Enable “Subject Tag” Function at Web Mail Client

B.       To Create Message Rule Settings at Microsoft Outlook Express Client

 

I.        To View Spam Mail

1.   Login Web Mail

2.  Go to Mail then choose Folders from menu bar.  Select and click the Spam folder under the Folders list.

 


 

 

II.      To Create Your White List or Black List

1.  Login Web Mail

2.  Go to “Option”, choose “Mail” and then click on “Anti-Spam”

 


 

 

To create “White List”:

In the “Anti-Spam Black or White List” window, under the “White List” section, input an email address (e.g. sender@example.com) or an entire domain (e.g. *@whitelist.com) of the sender that you always want to receive in the text box.  Click “Add” and then click “Submit”.

 

 

To create “Black List”:

In the “Anti-Spam White or Black List” window, under the “Black List” section, input an email address (e.g. spam@example.com) or an entire domain (e.g. *@spammer.com) of the sender that you want to keep messages away from reaching your inbox in the text box.  Click “Add” and then click “Submit”.

 

Pentagon: Input your black list herePentagon: Input your white list here

 

 

 

III.    Procedures for POP3 Email Client Settings – Microsoft Outlook Express

A.      To Enable the “Subject Tag” Function at the Web Mail Client

1.       Login Web Mail

2.    Go to “Option”, choose “Mail” then click on “Anti-Spam”

 


 

3.        In the “Anti-Spam White or Black List” window, under the “SPAM message handling” section, select Add a tag of [Spam] to the subject header of suspected email” then click “Submit”

.

B.      To Create Message Rule Settings at Microsoft Outlook Express Client

 

1.       Open Outlook Express, click on “Tools”, select “Message Rules” and then “Mail”

 

 

2.           In the “Message Rules” window, click New” to set up a new rule

 

 

3.   A “New Mail Rule” window will appear.

Under “Select the Conditions for your rule”, tick your conditions for your rule

Under “Select the Actions for your rule”, tick "Move it to the Specified folder"

Under “Rule Description”, click on "contains specific words" in sentence “

 

Pentagon: In the Rule Description box, it should appear as "Apply this rule after the message arrives Where the Subject line contains specific words Move it to the specified folder

 

4.    In the “Type Specific Words” window, enter [SPAM] in the text box.  Click “Add”, and then click “OK”.

 

 

 

 

5. In the “Rule Description” box, click on “specified” link in the sentence Move it to the specified folder"

Then "Move the item(s) to the selected folder” window will appear.   Click the “Deleted Items”, or any folder that you want the filtered spam mail to be moved to.   Or if you want to create a new folder, click on “New Folder”, name the folder as “Spam” and then click “OK”.

 

6.    You will return to the “New Mail Rule” window.  The “Rule Description” box will appear as:

Apply this rule after the message arrives

Where the Subject line contains '[SPAM]'

Move it to the Spam folder

7.       Finally, click [OK], and click [OK] again to close the "Message Rules" dialog box.  All spam mail will be filtered and delivered to the “Deleted Items” folder (or your designated location e.g. Spam folder) which enables you to manage your email more efficiently and effectively.